What We Do

Vasta & Associates, Inc.

Is the Go-To Choice for Logistics

When the Office of the President of the United States needed help to coordinate the advance work and all operations for a summit of world powers, where did they turn?

Now you can give your CEO, and guests the same level of behind-the-scenes expertise and care given to the president - through Vasta & Associates, Inc.

Whether your company is planning some executive travel, a convention, trade show, tour, concert, ball game, or other event, let us handle the many operational details, large and small. From airport tarmac arrivals to managing thousands of volunteers, we do it all.

As Operations Specialists, we handle an event with the precision of an engineer. We create a blueprint or vision with you, then do all the advance work, make all the contacts, and contract the best vendors. Then, with tight control and effective project management, we operate the event all the way through, start to finish.

Our international experience on all types of events, proven track record, consistent performance and passion for detail makes us the Go-To Choice for your operational needs.

Our Areas of Expertise

Advance Work
We do all the prep work before your executive or team arrives. We set up necessary client meetings, plan the site visits, brief those involved and inspect the venues--leaving no stone unturned, crossing all t's and dotting all i's. We establish all vendor relationships before the event so that we know we can depend on everyone involved. Whether you plan to use 1 or 100 venues, we work out the logistics for seamless operations.

Airport Operations
Our services range from making private or commercial aircraft arrangements to coordinating tarmac arrivals and meet & greet programs at the airport gates. We have handled expertly the movements of thousands of people over short periods of time. We work with the airport authority and/or the Fixed Base Operators to welcome your guests, whether they are a select VIP group or thousands of delegates. We work out special arrangements to make your guests feel special the moment they arrive. Favorable first impressions are made here.

Credentials
Presidential hard pins, soft pins, overlays, badges, photo credentials, and three-dimensional - we've done them all.

Housing
We provide site selection, hotel coordination, room blocking, reservation coding, pre check-in, corporate housing and more.

Material & Equipment Logistics:
Specification submittals, competitive bidding, procurement, shipping & receiving, inventory control, reconciliation--we offer comprehensive assistance in logistical matters. We have moved equipment for top professional sports teams all over the world.

Security
We provide the many aspects of special event private security, from conducting threat assessments and preparing for demonstrators to procuring appropriate security personnel and technical equipment, to serving as liaison with the law enforcement community. Our relationship-building with local police to federal agents has proven valuable time and time again: We help them carry out their jobs more easily while securing your company's stake in a safe, successful event outcome.

Sponsorship
We manage and negotiate everything from Value-In-Kind contributions or products from sponsors to comprehensive marketing programs.

Technology and Telecommunications
We can turn a hotel or any site into your headquarters away from home, from computer setup of Local Area Networking (LAN) and Wide Area Networking (WAN) to installing phone systems and two-way radio communications.

Transportation
From private cars, motorcades, shuttle systems, motor pools, chartered vehicles, air & water shuttles to signage, route plans, maps and schedules, we have done it all. Out expertise is moving people in the safest, most efficient manner possible. With Vasta and Associates, you have a partner skilled at handling last-minute changes and unpredictable occurrences. For example, we designed transport plans for 60,000 spectators at the race track that held only 25,000, developed a contingency plan to change airport destinations in mid-flight, and convinced city government officials to close major traffic artery for out clients' exclusive use during a 20-day Olympic period.

Volunteers
Our comprehensive program includes recruitment, training, motivation, databases, and appreciation.

Web Site Development/Enhancement
Let us take your existing web site one giant step forward by hot linking to your special event with a wealth of information and excitement while simultaneously creating a database where different user groups, with exclusive passwords, update your planning with current and accurate information.

Let "Vasta & Associates" tailor a plan for you. Call us at (312)266-3300 or Lvasta@vasta.com.